For martial arts academies
You run the mat.
We run everything behind it.
Roll Payments is the billing department, website team, payments desk and safety program for martial arts schools. One partner, built into how your academy already runs.
Free demo call
Book your demo in 60 seconds.
We reach out within one business day to schedule.
Trusted by hundreds of martial arts academies nationwide
Academies running on Roll Payments
Net card processing cost to the academy, with dual pricing.
Saved every month by owners who hand billing to our team.
Card transactions are typically funded the next business day.
Per gym, per month, flat, for billing, website and payments. No per student fees.
What we take on
Four departments your academy never had to hire
Most gym software processes a payment and stops there. Roll Payments is built to be part of the school: the people and systems that run everything a coach should not have to.
We chase the bounced payment. You don't have to.
When a card fails, our system retries, the card updater refreshes expired cards, and our billing specialists reach out to the member by email and phone as your academy until it is resolved. Freezes, cancellations and reactivations follow your policies. You get weekly recovery reports so you always know what has been collected.
- Members hear from your academy, under your brand, never ours
- No collections templates, no spreadsheet of who still owes
- Included with every account. No commissions, no per recovery fees
Illustration of the recovery sequence described above.
A real website for your academy, built and run by us
Most academies are one or two people, and nobody has time to be the web person. We design and build the site, host it, and make the changes when you ask. It is wired into registration, so a parent who finds you at nine at night can sign the waiver and be on your roster before they ever call you.
- Designed for your academy, not a template you have to keep up. Hosting, security certificate and updates are ours, not another monthly bill
- Program, schedule and location pages built to be found, with lead forms that come straight to you
- Online registration and digital waivers built in, stored forever with a copy sent to you
- Members check in on a tablet, instructors see attendance in real time, and plans run by belt level or program
Sites we built Academies on the platform
Card fees stop coming out of your revenue
Post a cash price and a card price. Members who pay by card see a clearly labeled card price that includes the service fee; cash payers pay the cash price. Your processing cost is $0 and your cash price stays intact.
- Compliant when both prices are clearly disclosed; our signage and receipts are built for it
- Next business day funding, and card, ACH and card on file in the same report as memberships, with no processor statement to reconcile
- PCI DSS compliance program with a Level 1 validated gateway partner; card numbers never touch your site or devices
Checkout Adult membership, monthly
Member pays by card$205.99
Card service fee, paid by the member$6.00
Your processing cost$0.00
Deposited to your accountNext business day$199.99
Example checkout with dual pricing active.
Protect the academy from every direction
Safe Academy 360 screens and certifies your coaches, and checks every new registration against public records and sex offender registries, inside the signup your members already complete.
- Coaches screened against public records, with SafeSport, mandated reporter and CPR certificates tracked to their expiry dates
- Every new registration checked, disclosed in the registration agreement
- A certificate, placard and website badge linking to your public verify page
Coach record Each credential carries its own expiry date
Illustration of the screens and credentials tracked for one coach.
An absence of matches is not proof of anything. Registry data is incomplete, matching is name based, and no screening catches everyone. Safe Academy 360 is not a government program, not a licensing body, and not a guarantee.
Add on $25 per month per academy, plus $5 per month per certified coach. No setup fee, and not part of the $199.99 platform fee.
How it fits together
One new student, start to finish
Six things happen when someone joins your academy. You do one of them.
Step 1
They find your website
The site we built and host for you, with lead forms and online registration.
Roll PaymentsStep 2
They register and sign the waiver
Online, on their phone. The waiver is stored forever with a copy sent to you.
Roll PaymentsStep 3
Their card goes on file
With dual pricing, so their card fee never comes out of your revenue. Funds arrive next business day.
Roll Payments- Add on
Step 4
The registration is screened
For academies on the Safe Academy 360 program. Checked against public records and sex offender registries, disclosed in the agreement they accept. Any possible match is yours to review, with the record linked.
Safe Academy 360 Step 5
They train
Check in on the tablet, join the right program, progress through belts. This part is yours.
Your academyStep 6
Billing runs itself
Renewals, retries and follow up on failed cards, handled by our team as your academy.
Roll Payments
From the academies
What it looks like once we are part of the school
Built for Jiu Jitsu and martial arts gyms, not general fitness studios. Plans by belt level, kids programs, promotion history and instructor notes are part of the product, not a workaround. Trusted by hundreds of martial arts academies nationwide.
One academy, after handing us billing
- 42% improvement in collections
- Past due receivables reduced within 60 days
- Staff hours moved from phone calls about cards to retention and intro classes
- Card processing cost to the academy: $0
Checkmat Woodland Hills, Brazilian Jiu Jitsu, California. Full case study.
One flat fee
The whole department, one price
No tiers, no per student fees, no setup fee, no percentage of your revenue. Month to month, governed by simple California terms. If you ever leave, Roll does not charge a transfer fee.
- Managed billing team
- Gym management dashboard
- Dual pricing payments
- Website included
- Waivers stored forever
- Next day funding
- Free transition from your current software
- U.S. billing and tech support
Safe Academy 360, the coach certification and registration screening program, is a separate add on: $25 per month per academy plus $5 per month per certified coach.
Getting started
Free transition. We move everything from your current software.
Your part is one setup session. Ours is everything else: the import, the website, the memberships, and the first billing run.
Included in the transition
- Member roster import
- Plan mapping by belt level or program
- Waiver migration
- Website and membership setup
- No manual data entry on your side
We import your academy
Members, plans and waivers move from your current software to ours. No spreadsheets to fill in, no re-entering members one at a time.
One guided setup session
Your school, website and memberships set up with you in a single focused onboarding session. This is the one meeting the transition needs from you.
Go live with dual pricing
Members join online or in person from day one. The cash price and the card price are clearly shown at checkout and on your signage.
Coaches enrolled in Safe Academy 360
For academies that add the program. Each coach gets a link that works on a phone, completes the records screen and uploads their certificates. The academy's status builds in the same account as billing.
Billing and funding run on their own
Automatic retries, our team on failed payments, weekly recovery reports, and card payments funded the next business day.
Your staff look things up instead of calling
The help center walks through every screen with search and step by step guides: checking students in, recording a belt promotion, sending a registration link, finding a declined payment, embedding your class calendar. Support is still there when you want a person.
Common questions
Questions academy owners ask first
More on the Jiu Jitsu gym FAQ, or see how the software works screen by screen in the help center.
Hand us the parts of your academy that are not teaching
Tell us about your school and we will show you the platform, your numbers, and how the transition works. Questions? Call 1-800-409-0555 or email support@rollpay.co.